Study reveals that even today, many petrol pumps continue to maintain accounts and reports manually—either through physical registers or outdated DOS-based systems. These approaches result in a monotonous interface, duplication of data, information gaps, and significant inefficiencies in forecasting. The limitations are further compounded by batch processing, lack of real-time information, and the use of legacy software that does not support new fuel products, credit cards, petro-cards, or modern payment methods. In many cases, multiple disconnected software applications are used merely to maintain basic books of accounts, leading to operational complexity and errors.
What a modern petrol pump truly requires is a single, fully integrated software solution designed specifically for petrol pumps and service stations. Such a system should seamlessly combine Inventory, Accounting, and Invoicing within a unified platform, supported by a user-friendly Graphical User Interface (GUI) and built on the latest technology with an RDBMS backend to serve as a robust data repository. This ensures accurate, real-time management information and improved decision-making.
Quicksoft ArtRM-PP (Art of Retail Management for Petrol Pumps) is a comprehensive and fully integrated solution that unifies Accounts and Inventory management. Every transaction entered by the user automatically updates the corresponding accounts and inventory records, which can be instantly accessed through a wide range of Management Information System (MIS) reports.
Our team has conducted an in-depth study of petrol pump business processes, carefully analyzing even the minutest operational details to address all practical requirements from an Indian business perspective. We strongly believe that adopting such an integrated software solution will enable your business to operate more efficiently and smoothly, while eliminating duplication of effort in the back office.
In today’s highly competitive environment, businesses are increasingly dependent on technology, making it essential to stay aligned with the latest advancements at all times. The challenge lies in ensuring that your organization’s software remains current and effective. The answer is simple—Art-RM software.
Quicksoft’s Art-RM is a purpose-built business application for the petrol pump community. It efficiently manages day-to-day operations and comprehensively covers all aspects of petrol pump management. Easy to use and highly reliable, Art-RM automatically takes care of your operational and business needs, allowing you to focus on growth and customer service.
Art of Retail Management for Petrol Pump :
Quicksoft ArtRM-PP, is an out-of-the-box system that not only makes it easy to manage business processes of petrol-pump but also takes care of Accounting &Inventory management with movement of goods in multiple warehouses, making it anatural choice for the petrol pump.
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GST Compliance : With introduction of GST (Goods & ServicesTax) on Oil/Lubricants and Services from 1st July, 2017 all petrol-pumps are required to comply and submit GSTR1 and GST3B on or before the due date of filling the GST Returns.
Quicksoft ArtRM for Petrol-pump is totally GST enabled and allows you to manage GST compliance seamleasly with ease and without passing and manual voucher entry for GST. You just enter the Selling price inclusive of GST (which is common practise) and it will automatically pass the Output CGST, Output SGST or Output IGST as the case may be. It also takes care of VAT accounting, which is still applicable for CNG. The unique feature of the software is it allows to configure system such that it can generate multiple invoices for a customer/vehicle depending on what was purchased during the month or a specified period. In other words it can automatically create invoices as follows:
a) Single Invoice containing (Fuel Items, Oils & Services) or
b) Two Seperate Invoices
- One Invoice for Fuel Items and Oils & second Invoice for Services
- One Invoice for Tax Free Items and Second Invoice for Taxable Items
or
d) Three Seperate Invoices as follows :
- Tax Free Items
- Oil Items (for which GST is applicable)
- Services Items (for which against GST is applicable but has SAC Code)
TCS Compliance : With effect from 01st October 2020 TCS (TaxCollected at Source) was introduced, TCS is Income Tax which is required to be collected by the seller (Collector) from the Buyer along with the Price of Goods and applicabletaxes. Provisions relating to TCS has been enumerated in section 206C of the IncomeTax Act, 1961.
Quicksoft ArtRM software for petrol-pump automatically calculates and posts the TCS as configured in the system as shown in image below :
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