GST Enabled Software

All Quicksoft products are GST enabled. The software was made available with all the changes for GST duly incorporated before 1st July, 2017.

Effective from 1st July, 2017 GST was made applicable. Since, Fuel Items i.e. Petrol/Diesel was excluded from GST the state taxes would be applicable and accordingly VAT is continued to be charged by oil marketing companies to the petrol dealers. However, all Oil / Lubricants and accessory items would attract GST depending on the HSN Code and GST Rate slab it falls under. Initially many items were falling under 28% of GST Rate but later all lubricants items were put to 18% slab. Even LFR/SSLF was initially under 28% slab, but later it was also moved in 18% GST tax slab.

How to Activate GST Billing : In order to activate the GST calculation and update the Invoice for GST changes as per the government regulation was made available to all the dealers. The Interface created for seamless transformation to GST regime is explained below:

In the Administration->Configuration Screen->Tax there are two CheckBoxes as shown below :

Configuration Screen

The software can generate 1,2 or 3 Invoices per customer/vehicle depending on the items in the unbilled slips/indents.  Please note in the above Image the following two check boxes

[ ] Make Separate Sales Invoice for Goods and Services (A/c Op. Charges) ?

[ ] Make Separate Invoice for Items under Vat (Tax Free) and Taxable Items ?

In many cities there is a component of additional charges called AOC (Account Operation Charges) or Account Processing Charges just like what bank charges to maintain your account and get services from bank. In this case dealer charges from 0.5% upto 3.0% of AOC on the bill amount for offering facility to buy fuel on credit and pay at the end of the month against the generation of bill. This AOC charges falls under the Services and has a HSN code which needs to be shown as an Item in the Invoice. To Generate the accurate GST Invoice please make sure to enter correct HSN code for all the items with GST Tax Slab Rate as shown in the following Image.

Item Master

Before Generation of Invoice, also one must make sure that Correct State Name and GST Number for the Customer must be assigned to Customer and GST Number must be assigned to Dealer/Outlet in Administration->Company Information.  Because IGST or CGST/SGST allocation will depend on the GST Number of Customer and Dealer. If the first two characters of GST Number of Customer and Dealers is the same then CGST/SGST will be charged for intra state supplies or IGST for inter state supplies where the location of supplier and place place of supply are in different states.

For the sack of simplicity and ease of filling GSTR-1 returns some chartered accountants suggest that separate invoices should be made for

  • Taxfree Items
  • Taxable Items (Goods)
  • Taxable Items (Services)

So, if one Tick Marks () for both above checkboxes then system will automatically generate seperate invoices for Taxfree Items, Taxble Items(Goods) and Taxable Items (Services-AOC)

However, it is not mandatory to generate separate invoices as mentioned above and some people prefer to generate just the single invoice for all above items by not marking Tick (√) in any of the above checkboxes.

There are two major reasons why dealers would prefer the single invoice:
1. Seperate invoices will add to the running cost of maintaining accounts and printing cost.
2. Customers would pay for only fuel items bill and purposely ignore the AOC invoice as the same was not purchased by them or by mistake will pay only for fuel items bill. To avoid this all the invoices has to be stapled along with a chit clearly mentioning the total amount payable with invoice number and amount shown separately and totalled…

Similarly one can selectively choose to club invoice for AOC and Fuel Items and Separate Invoice for Oil/Lubricants and so on…